I’m a proxyholder – What do I do?

Attention all Coalition Appointees (Proxyholders):

Please review the steps below pertaining to the general procedures to be followed by appointed proxyholders to the OMA General Meeting at 12 Noon (Toronto time) on Sunday, August 14, 2016.

1.       Properly identify yourself to Computershare Investor Services Inc. (official tabulator) at the Registration table with valid identification such as a driver’s license and OMA membership card. Indicate that you have been appointed to vote proxies at the  Meeting. 

2.       Computershare will search for your name on the official appointee list and provide you with a ballot to cast the appointed votes.  Ensure they check all version of your name (ie if just your initial was used). The ballot will indicate the total number of aggregated votes appointed to you to be voted and the voting dispositions.  Sign and date the ballot before returning it to Computershare at the Registration table.

3.       You may receive a separate ballot that does not indicate voting dispositions and therefore you have been appointed to vote with full discretion. In this case, mark off the voting dispositions (YES/NO/YES) to the corresponding resolutions and sign and date the ballot before returning it to the transfer agent at the Registration table.

4.       If new motions for “other business” at the Meeting is brought upon the floor, Computershare will provide ballots or the Chair of the Meeting may decide to do a show of hands.  Either way it is important that as an appointed proxyholder you stay for the duration of the Meeting so that you can cast your vote on the “other business” and have it counted.

It is IMPORTANT that as an appointed proxyholder you MUST attend the meeting to ensure that the ballots appointed to you are voted and therefore counted by Computershare.  If you do not attend the meeting the appointed votes does NOT default to the management appointed proxyholders and consequently the appointed votes will not be cast and not counted in the official tabulation.

Voting in person at the August 14 General Meeting

Many physicians have asked us about how to vote in person at the Sunday, August 14 General Meeting in Toronto.

If you plan on attending the meeting, there are some important details to note in advance:

Note the following:

  • The meeting will be held at the Allstream Centre, 105 Princes’ Boulevard, Toronto.
  • Registration will begin at 9:00 a.m. and the meeting will commence at 12:00 p.m.
  • Only members of the OMA who are in good standing or duly appointed proxyholders are entitled to attend the meeting.
    • If you have been appointed as a proxyholder the proxies that have been assigned to you will be given to you when you register.
  • In order to verify your OMA membership and your identity at registration, you will need to provide your OMA Member # along with TWO valid pieces of government-issued ID
  • If you do not vote beforehand and plan to vote at the meeting, make sure you have the new control number you received via from Computershare handy when registering. This will ensure a smooth process for you to receive your ballot to vote.
  • Your control number was sent to you by email from Computershare (check your spam folder) or by mail in the bottom left hand corner of the proxy form.  If you cannot find your number and need assistance please call 1-888-518-6805.

See the image below for help finding your control number:

Letter from a Concerned Medical Student

The OMA’s draft PSA, if accepted, would affect ALL Ontario Physicians — even those who haven’t yet graduated from medical school.

Today we have a compelling letter, written anonymously by “A Concerned Medical Student” who wishes her peers to have access to fair and balanced arguments about the tentative deal.

It makes some very strong points, and is a worthwhile read for any medical student or early-career doctor.

Read her letter (PDF Link).


Judge Rebukes “Sneaky” OMA Tactics

As you know, on Tuesday, August 2, the Ontario Superior Court of Justice invalidated the OMA proxy form, concluding it needed to be re-issued with fairer and more balanced language.
Today, the Court released Justice Paul Perell’s ruling.

The following are excerpts:

“In my opinion, the Executive Committee [of the OMA] has abused the authority provided to it by s. 84(3) of the Corporation Act, which specifies the form and content of a proxy.

“The resolution with respect to the 2016 PSA, however, is not the only matter before the general meeting and it seems unfair and confusing if not somewhat sneaky for the OMA to make no recommendation about the other matters…

“The current is unhelpful, unclear, unbalanced, and unfair. It is a catalyst for a governance meltdown at the upcoming general meeting.”

“The proxy is likely to compromise the fair conduct of the meeting…”

You can read the entire decision here (.PDF link)

Ontario Superior Court of Justice invalidate OMA’s approach to proxies

The Ontario Superior Court of Justice has invalidated the OMA’s approach to proxies for the Aug. 14, 2016 General Meeting, concluding that they need to be re-issued in a more fair and balanced form.

Several consequences are expected as a result of the ruling

1. The current form of proxy is invalid and all votes submitted to date are void
2. A new form of proxy and notice of meeting will be mailed in the coming days.
3. As a result of re-mailing of materials, the meeting date could change to allow time for OMA members to review information and make an informed decision. We will provide more information as it becomes available.

As a result of the re-mailing of materials, please hold off on voting until you receive the new form of proxy in the mail or email.

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Coalition of Ontario Doctors
145 King St. W, Suite 2750
Toronto, Ontario M5H 1J8