Frequently Asked Questions

How do I vote?

NOTE: For quick reference, visit our How to Vote page 

The deadline for phone and online online voting has now passed. The only remaining way to vote NO to the PSA is to vote in person at the General Meeting on Sunday.

Here’s what you need to know:

  • The meeting will be held at the Allstream Centre, 105 Princes’ Boulevard, Toronto.
  • Registration will begin at 9:00 a.m. and the meeting will commence at 12:00 p.m.
  • Only members of the OMA who are in good standing or duly appointed proxyholders are entitled to attend the meeting.
    • If you have been appointed as a proxyholder the proxies that have been assigned to you will be given to you when you register.
  • In order to verify your OMA membership and your identity at registration, you will need to provide your OMA Member # along with TWO valid pieces of government-issued ID
  • If you do not vote beforehand and plan to vote at the meeting, make sure you have the new control number you received via from Computershare handy when registering. This will ensure a smooth process for you to receive your ballot to vote.

Your control number was sent to you by email from Computershare (check your spam folder) or by mail in the bottom left hand corner of the proxy form. If you cannot find your number and need assistance please call 1-888-518-6805.

I was told not to share my control number with anyone. Is it safe to share it?

Yes. We are here to help you and you will receive a confirmation email confirming how your vote was cast.  When you call 1-888-518-6805 your call is recorded for accuracy. Every time your vote is changed you will receive a confirmation email. We are only here to assist you.

How do I find my control number?

Your control number was provided to you in the email you received. Be sure you are using the second control number you received from the OMA.  If you did not receive the email please call Computershare to retrieve your control number, follow these steps:

  1. Call Computershare at1-800-564-6253
  2. When asked by the automated system, state “I am not a shareholder”.
  3. The call will be transferred to the call center, and the representative who answers the call needs to be told the caller is attempting to retrieve their control number for voting the OMA meeting.
  4. They will be asked questions to confirm their identity.

They will then be given a 15-digit control number to enter at to vote.

How to find your Control Number

How to find your Control Number

Who should I call if I have any questions about how to vote?

Please call us at 1-888-518-6805 or send an email to

Where and when is the meeting being held?

The meeting will be held at the Allstream Centre, 105 Princes’ Boulevard, Toronto, Ontario on Sunday, August 14, 2016 at 12:00pm (Eastern Time).

Do I have to attend the meeting in person in order to vote?

No. That is the advantage of a “proxy” ballot. You will not be required to attend the meeting in person in order to submit your vote.

What is a proxy?

A proxy refers to the authority that enables you to vote, like a ballot.

1 physician = 1 proxy = 1 binding vote

How does a proxy vote differ from a referendum?

Unlike a referendum, the outcome of a proxy vote is legally binding and receiving simple majority – 50.1% of the vote – is sufficient to guarantee a victory, just like in an election. Only the votes that are cast count. (I.e. Percentage is calculated as a percent of total votes cast not total physicians eligible to vote.) As a result, every vote matters.

What does it mean to appoint a proxyholder on my form?

If you appoint a proxy holder on the form that means the proxy holder will cast your vote at the meeting.  They will cast your vote in accordance with how you have filled in the boxes.  However if motions are brought at the meeting that are not on the form then the appointee will vote on such matters on your behalf.

Why am I assigning a designated proxyholder?

You need to assign a designated proxy holder as the OMA has the ability to bring forward additional motions at the meeting.  If you do not appoint someone as your proxyholder, then by default Virginia Walley or Gail Beck from the OMA will be able to cast your vote on such matters in accordance with their views.

Should I appoint a proxyholder?

While not critical, we suggest you appoint a proxyholder who will attend the meeting. Your proxyholder will vote on any motions the OMA might bring forward at the meeting. Please appoint one of the following individuals in the space provided on the form:

  • Nadia Alam
  • Kulvinder Kaur Gill
  • David A Jacobs
  • James Henry Swan
  • Mark P Prieditis
  • Jordan Cheskes
  • Kylen Darby McReelis

If you do NOT appoint a proxyholder, and do not check off your voting intentions on the proxy the default is for the OMA to exercise your proxy.  Alternatively you can appoint an individual that you trust and are certain is attending the meeting.

When is the proxy cut-off?

Proxies must be received by Computershare by 12:00pm (Eastern Time) on Friday, August 12, 2016.

Did the cut-off time change?

No. cut-off time remains the same at 12:00pm (Eastern Time) on Friday, August 12, 2016.

How will the OMA vote if I don’t appoint a proxyholder and I don’t fill in the boxes FOR/AGAINST?

In the absence of a proxyholder that is different from Dr. Virginia Walley and Dr. Gail Beck and a voting disposition, all proxies received by the OMA will be automatically voted in accordance with their views.

How do I know that my appointed proxyholder will actually vote?

Regardless of whom you appoint as your proxyholder, that person is legally bound to follow your instructions and MUST vote on the resolutions in accordance with your written instructions. The reason for appointing a proxyholder is to represent your interests on any new matters that may be brought into a vote at the meeting. Otherwise, all new matters brought to a vote at the meeting will be voted in the OMA’s discretion.

By appointing any of the seven doctors representing the Coalition of Ontario Doctors opposing the PSA, the vote you are entitled to will be voted in line with the Coalition’s interests.

Can I change/revoke my vote?

Yes. If you have already cast your vote, there are two ways to revoke it:

  1. You can recast a new form of proxy using any of the 4 methods of voting. It is only the later dated proxy that will count.
  2. You can submit a written document executed by you or your attorney authorized in writing either at the OMA’s office at 150 Bloor Street West, Toronto, M5S 3C1 at any time up to and including the last business day preceding the day of the meeting or with the Chair of the meeting on the day of the meeting

I did not receive a package or form of proxy in the mail or my email. Why?

Check the spam or junk folder in your email account. If you can’t find it, please call Computershare at 1-800-564-6253 or contact the OMA at

If I check off the boxes and do not appoint a proxyholder can the OMA change those votes?

No. The OMA CANNOT change your vote. As the default appointee they would only be able to vote on motions brought forth at the meeting on your behalf. (As the proxy states: I authorize the designated proxy holder to act in accordance with my instructions set out above. If no voting instructions are indicated above and I have not appointed a person other than the persons whose names are printed herein, this Proxy will be voted as recommended by OMA Management.)

Who is management?

Management is the OMA, represented by Dr. Virginia Walley and Dr. Gail Beck.

Can any new motions of significance be put to a vote at the meeting that are not on the proxy card?

No – the OMA’s counsel agreed that no “substantive” other motions could be brought forward at the meeting.

What if I am not comfortable sharing my control number or forwarding my confirmation email?

That is fine – we are simply encouraging you to vote. If you are willing to, just inform us how you voted (by email or call) for tracking purposes, we will record your indication.

Did the meeting date change?

No. The meeting date remains the same at 12:00pm (Eastern Time) on Sunday, August 14, 2016.

Why did the OMA send out a new form of proxy?

An Ontario Court judge ruled the old form of proxy was biased in its design as it highlighted how to vote and did not represent a fair process as expected in a democratic vote. As a result, the OMA had to send out a new form of proxy that is unbiased and includes the option to vote on all matters brought forward by the petitioners at the meeting.

How will the new form of proxy differ from the old one?

The differences between the two forms are:

  • The new form of proxy will have a BLUE bar going across the first page, whereas the old proxy has a PINK bar
  • The new form of proxy will reflect the three items that were raised by petitioners, whereas the old proxy only had one resolution about the proposed PSA
  • Your control number will have changed, found on the bottom left of the front page of the proxy form

What should I do with the old form of proxy I received?

Throw it out. The old form of proxy was declared invalid

What are the consequences of the recent Court ruling?

Several consequences are expected as a result of the ruling

  1. The current form of proxy is invalid and all votes submitted to date are void
  2. A new form of proxy and notice of meeting will be mailed in the coming days.
  3. As a result of re-mailing of materials, the meeting date could change to allow time for OMA members to review information and make an informed decision.  We will provide more information as it becomes available.

As a result of the re-mailing of materials, please hold off on voting until you receive the new form of proxy in the mail or email.

Who is the Coalition of Ontario Doctors and

We are a group of 20,000 OMA family doctors, specialists, community doctors and academic doctors from across Ontario. We work hard to reduce wait lists and provide the best patient care. We believe doctors should have clarity about how the system we work in will be funded before we sign an open-ended contract that will hurt patient care.

What is wrong with the proposed PSA?

In brief it is:

Unfinished – The deal was rushed through a secret process in the middle of summer vacation. It does not address members’ concerns and leaves too many blanks to be filled in by faceless bureaucrats at a later date.

Unclear – We believe this deal locks in unilateral decisions and low pay, while removing leverage in future negations by eliminating binding arbitration. The risky proposal is vague on details and missing key facts.

Unpredictable – Unnamed committees (to be struck at some point in the future) with unknown bureaucrats will control key parts of this agreement.

You wouldn’t buy a car that was missing its engine, wheels and seats so we don’t think you have to sign a PSA missing so many details.

Why didn’t the OMA tell us they were negotiating?

That’s a great question. Like you, we are disappointed the OMA broke our trust and didn’t abide by the direction members gave them not to return to the bargaining table without binding arbitration.

The OMA says they needed to move quickly. We can understand why the government would want to move quickly ahead of two by-elections and once the OMA brass had made it known they were willing to give up binding arbitration, but there is no reason they needed to agree to a deal with so many basic questions left unanswered.

Who should I contact if I have questions about the PSA or about why I should vote NO?

Please go to for more information or if you wish to speak to a member of the Coalition of Ontario Doctors, please leave us your name and phone number and someone from the Coalition will get in touch with you shortly.

Coalition of Ontario Doctors
145 King St. W, Suite 2750
Toronto, Ontario M5H 1J8